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Is your practice at risk? Identify, Evaluate, Mitigate!

Disasters do occur. It is not a matter of if, but when. Businesses are always at risk, and sometimes the inevitable happens — a power outage occurs, a natural disaster hits, a pipe breaks and floods the server room, a file goes missing, or an unsuspecting employee clicks on a bad link.

While we don’t control the weather, can’t always prevent a fire, nor completely protect ourselves from the malice of a hacker or phishing campaign, we can plan for these unexpected events.

Identifying Risks

Identifying potential risks is the first step in helping to mitigate the disasters that could befall your practice. Consider your threats in relation to your office’s location and determine to what extent you’re vulnerable.

  • Are you in a low lying area more prone to flooding?
  • Are you in a high theft area?
  • Are you in a building without adequate fire suppression systems?
  • Is your server infrastructure aging and at risk of failure?
  • Are your users trained on how to identify a phishing campaign?

Evaluating Risks

  • How can you protect your computer system from hackers?
  • How will you duplicate all file documents and back-up all computer programs?
  • Will you arrange for off-site back-ups of your data?
  • Will you periodically test your ability to restore a backed-up file?
  • How will you create a complete record of all your open matters and associated contact information?
  • Will you make arrangements for remote access to all your electronic records?
  • Will you have a central place to store records of all critical business information including bank accounts, insurance policies, hardware and software programs and serial numbers, employee benefit policies etc?
  • How will you access all this information in the event of a power, or internet failure?

Mitigating Risks

Developing a strategic plan to mitigate these risks isn’t difficult nor does it have to be costly.

  • Make sure your systems and applications are up-to-date with all security patches downloaded and installed.
  • Use a strong anti-virus that can protect from spyware and adware collecting personal or client information from your computer, and monitor your internet activity.
  • Strengthen passwords, encrypt data, and control and monitor access to your systems.
  • Create office policies relating to technology use in your firm and regularly train staff on these data security measures.
  • Establish multiple systems for backing up data – full system back-up of your client and practice information and daily back-ups with some back-up versions stored in a secure, off-site storage location.

Need assistance?

Talk to us about our Next Generation Cybersecurity and Threat intelligence product, our encrypted cloud backup solution, and our Security Awareness Training today.

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Partnering with Kubed Solutions Ltd. will ensure that your company’s data is protected.

We’ve built our reputation on our managed services platform, a proactive approach to your IT needs that includes 24/7 monitoring, end-point patching and security, end-user training, and regular audits.
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